THE FLEA OFF MARKET'S 6th annual
indoor holiday bazaar

at the Kentucky International convention Center
louisville, Ky

DECEMBER 15-16, 2018
SATURDAY & SUNDAY

sign-up FORM FOR VENDORS

The HOLIDAY BAZAAR is our annual Holiday sale, and this year is shaping up to be the best yet. The recently-renovated Kentucky International Convention Center (KICC) is a great venue with space for 250+ vendors, easy drive-in access for vendors, convenient and inexpensive parking, great lighting, and a prime location in the heart of beautiful downtown Louisville, which should be a bustling spot this Holiday season. Admission is free for patrons.

DATES & TIMES:
Saturday, December 15th, 2018, 11am - 6pm
Sunday, December 16th, 2018, 11am - 6pm

LOCATION:
Kentucky International Convention Center (KICC), 221 S. 4th S., Louisville, KY 40202

FEES:
10x10 --- $110 per day / $200 for both days
10x20 --- $200 per day / $370 for both days
Corner Spot --- $40 per day
Electric --- $35 per day
10x10 Entrance Hallway --- $220 per day/$400 for both days (very limited Entrance Space available)
10x20 Entrance Hallway --- $400 per day/$740 for both days (very limited Entrance Space available)
*Want to split a spot? Find a friend by posting in the Facebook event discussion here: https://www.facebook.com/events/2214184408855851/
*Larger spots are available — please contact us for a price quote.

SPACE:
Above fees are just for a space; no tables, chairs, or canopies are included (though you can rent them from us; see below).

SET-UP TIMES:
For Saturday and Full Weekend Vendors: 12pm-9pm on Friday Dec. 14th and 7:30am-10:30am Saturday Dec 15th.
For Sunday-only Vendors: 7pm-10pm Saturday Dec 15th and 7:30am-10:30am Sunday Dec 16th.
Please note: all vehicles must be out of the venue by 10:30am Sat & Sun.

CHECK IN:
When loading or unloading, all vendors will check in at the 2nd St entrance, drive up the ramp to the upper concourse, and meet a Flea employee who will direct you and your vehicle to your spot.

NOTES ON LOAD-IN:
Please unload your stuff and move your vehicle out of the venue and to a parking spot ASAP (ie before "setting up").

PARKING:
Parking is limited to street parking and parking garages. We suggest parking garages as there are a number of parking garages very close by with affordable rates ($10 for the day). A full list will be emailed one week before the event.

LOAD-OUT:
Saturday-only vendors must load out during the 6pm-10pm window on Saturday Dec. 15.
Sunday vendors must load out from 6pm-10pm on Sunday Dec. 16.
Fees will be assessed to vendors who do not vacate their spots within the allotted time. (But we will have staff to help you if need be!)

CORNER SPOTS:
Corner spots are reservable for an additional $40 per day. Corner spots are very limited and, thus, not guaranteed.

ELECTRICITY:
We are still working out the details and pricing for vendor electrical access. It looks like it will be $35 per day. We will update this form when terms are finalized.

OPERATING HOURS:
Vendors should be set up by 11am and are required to be open the entirety of scheduled market hours (unless other plans are made with Nathan prior to the event).

VENDOR SPACE ASSIGNMENT:
Vendors will be assigned a space upon arrival. We cannot guarantee accommodating any special requests though we will do our best.

CANOPIES/TENTS:
Canopies/tents are not required, but if using one, it must fit within your booth space.

MULTI-DAY VENDORS AND SECURITY:
Multi-day vendors will be able to leave their set-up overnight. Security will be provided. Flea staff will be on hand to supervise during load-in and load-out times.

RULES FOR FOOD/SNACK VENDORS:
Vendors of pre-packaged food items are welcome to sign up. Unfortunately, KICC policy does not allow us to bring in outside concessions; i.e., no food trucks or food prepared on site.

COMMUNICATION:
We will communicate with you PRIMARILY THROUGH EMAIL. Please check your email, especially the week preceding the market. That said, if you would prefer to discuss something over the phone, feel free to call Nathan (502-552-0061).

PAYMENT POLICY:
This event is a pre-pay event, and we expect it to fill quickly. After you sign-up, please pay ASAP, as your spot is not reserved until you have PAID IN FULL. We prefer you pre-pay by mailing checks made out to The Flea Off Market. PLEASE INCLUDE YOUR NAME AND/OR THE BUSINESS NAME UNDER WHICH YOU SIGNED UP, and mail to:

The Flea Off Market
c/o Nathan Erickson
1403 E. Breckinridge St.
 Louisville, KY 40204

You may also pay via PayPal to TheFleaOffMarket@gmail.com. (Please include a note with the name under which you signed up; receipt will show as Primitive Economic Adventures LLC.)

NOTE ON THE APPLICATION/SIGN-UP PROCESS (UPDATE, NOV 1, 2018): Due to the large amount of vendors we have had sign up already, and the possibility that we may run out of spots, we wanted to let everyone know that we may begin to deny participation to some vendors in order to give priority to a) vendors of hand-crafted items and b) vendors who sign up for both days. If you sign up and pay, and then you end up being "bumped", you will receive a prompt, full refund or have the option to be put on the waitlist. We are going to try to arrange for enough space to accommodate all who sign up, so hopefully this is all a "non-issue".

WAITLIST POLICY:
Vendors who sign up after we are full will be placed on our waitlist. We will email you if this is the case, and will then send notification if a space opens up for you.

CANCELATIONS AND REFUNDS:
This event is a non-refundable pre-pay event. That said, we will consider giving partial or full refunds to vendors who cancel well in advance and/or have a reasonable reason for why they must cancel.

IN ORDER TO SECURE A SPACE AT THIS EVENT YOU MUST FILL OUT THE SIGN-UP FORM BELOW (MAKE SURE TO CLICK ‘SUBMIT’ BUTTON AT THE BOTTOM), AND THEN REMIT PRE-PAYMENT (SEE ABOVE). ONCE WE HAVE RECEIVED PRE-PAYMENT, WE WILL CONFIRM YOUR PARTICIPATION VIA EMAIL. THEN, ONE WEEK BEFORE THE EVENT, WE WILL EMAIL COMPLETE LOAD-IN INSTRUCTIONS.

———————-

MORE INFO:
www.TheFleaOffMarket.org
(502)-552-0061 (Nathan Erickson)

VENDOR APPLICATION

INDIVIDUAL/CONTACT NAME *
INDIVIDUAL/CONTACT NAME
PHONE NUMBER *
PHONE NUMBER
WHAT DAY(S) WOULD YOU LIKE TO VEND? *
SPACE SIZE AND FEE *
WHEN CAN YOU LOAD IN? *
WE NEED TO LOAD-IN MOST VENDORS FRI DEC. 14 FOR THIS TO WORK. WE WILL ASSIGN TIMES BASED ON YOUR AVAILABILITY. (PLEASE CHECK ALL THAT APPLY.) I CAN LOAD IN:
CORNER SPOT
ELECTRIC ACCESS
TENT
TABLE RENTAL
Tables are approx. 5' x 30" and $10 each (whether 1 or 2 days). I would like to rent:
CHAIR RENTAL
Chairs are $5 each (whether 1 or 2 days) and I would like to rent:
Please provide the full url for any links (Facebook, Instagram, Twitter, blogs, etc.) that you might have, so that we can help to promote your participation. You may also email us pictures to share.
If you have any special requests or things you would like us to be aware of please note here. If you still have questions, please direct them to our email, thefleaoffmarket@gmail.com.
Please initial that you have read and agree to the Agreement and Liability section.

 

Kentucky International Convention Center
221 S 4th Street
Louisville, KY 40202

 


THANKS FOR BEING PART OF THE FLEA OFF MARKET COMMUNITY!

Humane commerce, live music, Local art, great food, & craft beer!