Join us for a special Flea Off Market:

The Gear & Beer Fest

A Market for Music Gear, Vinyl, & A/V Equipment, Plus Over 100 Outdoor Vendors & All the Usual Attractions

September 27-29, 2019
Info & Vendor Sign-Up Form

In the Highlands
at 1228 E. Breckinridge St.

::: FRI IS HALF-PRICE TO VEND :::
::: MUSIC & GEAR SALE IS SAT & SUN :::

For this event, the Flea pops-up in the centrally-located Highlands neighborhood. The Music & Gear sale runs Saturday and Sunday, and you can vend as many or few days as you wish.

The Flea Off Market is a community showcase of artists, craftspersons, collectors, entrepreneurs, farmers, and anybody that just wants to have a "yard sale" with us. If you do not fall under one of these categories but would still like to participate please call us to discuss (502-552-0061). Admission to the general public is free.

We reserve the right to prohibit the exhibition or sale of any items that may be deemed offensive or threatening to our patrons, vendors, and/or staff. This may include, but is not limited to, products or images that are perceived to alienate a certain group based on race, gender, or sexual orientation. We also reserve the right to restrict the sale of any animals. If you have something to exhibit or sell about which you are uncertain, please call Nathan to discuss (502-552-0061).

DATES & TIMES:
Friday, Sept 27
4:30-9pm = Outdoor market open, plus concerts TBA
Saturday,  Sept 28
10am = Early Bird admission for Music & Gear area ($10 for patrons)
11am - 6 pm = All areas open (Free admission to all areas; concerts continuing til later)
Sunday, Sept 29
11am - 5 pm = All areas open (Free admission)
RAINDATE: None. The indoor portion of the Gear & Beer Fest is rain-or-shine. (Another outdoor Flea event will take place 2 weeks later - Oct 12-13.)

FEES:
MUSIC & GEAR VENDORS (Sat and/or Sun only; indoor space)
$25 per day for 6’ table (pre-pay discount*; $30 pay-at-the-show)
$60 per day for an 8’x8’ space (pre-pay discount*; $70 pay-at-the-show)
REGULAR VENDORS (outside on the lawn and lot)
10’x10’ (outside) --- $60 per day
10’x20’ (outside) --- $110 per day
10’x30’ (outside) --- $150 per day
SNACK VENDORS (drinks, popcorn, ice cream, etc)
10% of sales ($40 minimum)
FOOD VENDORS (full meals)
10% of sales ($60 minimum)
NOTE: Farmers and non-profits may be able to participate for free or discount rates. For more info call Nathan at 502-552-0061.
*Music & Gear vendors, we will contact you with info to pre-pay.

IN ORDER TO VEND WITH US, PLEASE …
1) FILL OUT THE SIGN-UP FORM BELOW.
2) MAKE SURE TO CLICK “SUBMIT” BUTTON AT THE BOTTOM.
3) A POP-UP SCREEN WILL INDICATE YOUR SIGN UP WAS RECEIVED.
4) IF YOU ARE A REGULAR VENDOR (NOT SELLING FOOD), YOU ARE ALL SET. WE'LL SEND AN EMAIL WITH LOAD-IN TIMES AND DETAILS ONE WEEK OUT … IF YOU ARE APPLYING TO BE A FOOD VENDOR, WE WILL SEND AN EMAIL TO LET YOU KNOW IF WE HAVE ROOM FOR YOU NO LATER THAN 2 WEEKS OUT.
NOTE: THIS IS NOT A PREPAY EVENT; WE COLLECT PAYMENT EACH DAY ONSITE.


Vendor Sign-Up Form

*Denotes required field

Vending with other people? Please list additional emails (separated by commas) and we will keep them in the loop. We do not share these emails.
INDIVIDUAL/CONTACT NAME *
INDIVIDUAL/CONTACT NAME
PHONE NUMBER *
PHONE NUMBER
WHAT DAY(S) WOULD YOU LIKE TO VEND? *
SPACE SIZE AND FEE *
Music & Gear vendors, we will contact you with info to pre-pay; otherwise fees will be collected onsite on the day of each market. *Snack Vendors includes drinks, popcorn, ice cream, etc. Food Vendors include entrees and meals.
NOTE: If you are applying to sell prepared food, please continue and submit this form. We will then be in touch ASAP to let you know if your application has been accepted (no later than 2 weeks before the event). Click HERE to find more about the selection process for food trucks, and food regulations.
NEED ELECTRICITY? BRINGING A GENERATOR? *
Electric access is mostly reserved for food vendors. However, if you absolutely need electricity to participate as a non-food vendor, we can arrange for that. You must speak with Nathan to confirm access (502-552-0061). There is a fee of $20 to access electricity and vendors purchasing electricity must bring at least 100' of grounded cord. If you choose to use a generator please be advised that you must have either a really quiet generator, or at least 100' of grounded extension cord so we can place your generator at a distance from neighbors and patrons.
PREMIUM CORNER
There are about a dozen spots that we designate as "Premium." These are corner spots in the highest traffic areas (eg, by the bar, near each entrance). (Please note Premium Corner spots are limited and not guaranteed.)
CORNER:
10X10 TENT RENTALS:
TABLE RENTALS:
(approximately 5' x 30")
Please provide the full url for any links (Facebook, Instagram, Twitter, blogs, etc.) that you might have, so that we can help to promote your participation. You may also email us pictures to share.
If you have any special requests or things you would like us to be aware of please note here.
Please initial that you have read and agree to the Agreement and Liability section.

In the Highlands
1228 E. Breckinridge St.
Louisville, KY 40204

 

LOCATION:
In the Highlands Neighborhood
1228 E. Breckinridge St.
Louisville, KY, 40204
The event takes place at Highlands Community Campus. Music gear and vinyl vendors will be inside the gym and church building on the corner of Breckinridge and Barret Ave.; handmade and vintage vendors will be in the parking lot behind the church.

SPACE:
Above fees are just for a space; no tables, chairs, or canopies are included (though you can rent them from us; see below).

SET UP TIMES:
Music & Gear vendors will be able to load in Friday 5-8pm, plus any of the following:
2:00 pm on Friday (vehicles not allowed onsite after 3:45pm)
8:00 am on Saturday (vehicles not allowed onsite after 10:45am)
9:00 am on Sunday (vehicles not allowed onsite after 10:45)
Note: Please watch for an email the week preceding the market for any last minute changes.

VEHICLES ARE STRICTLY FORBIDDEN FROM ENTERING THE MARKET AREA DURING MARKET HOURS.

ELECTRICITY:
Electric access is mostly reserved for food vendors. However, if you absolutely need electricity to participate as a non-food vendor, we can arrange for that. You must speak with Nathan to confirm access (502-552-0061). The fee to access electric is $20 and vendors must bring at least 100' of grounded cord.

OPERATING HOURS:
Vendors should try to be set up by scheduled opening time and are required to be open the entirety of scheduled market hours (unless other plans are made with us prior to the event).

VENDOR SPACE ASSIGNMENT:
Vendors will be given a limited choice of spaces. We do not work strictly on a first come, first served basis as there are many limiting factors, e.g. day/s you are vending, reserved corner spots, booth size, etc. - We will try to accommodate special requests for spaces, however special requests ARE NOT guaranteed.

LOAD-IN:
After you are shown to a spot, please unload your vehicle/s before setting up your tent or any part of the booth. Please just promptly unload all of your things out of your vehicle then immediately move your VEHICLE OUT OF THE MARKET AREA.

PARKING:
All vendors are required to park in the government building lot which lies to the north across Breckinridge St. This allows street parking for patrons and neighbors. (If you need to park closer due to health reasons, street parking is ok.)

CANOPIES/TENTS:
Canopies/tents are not required, but if using one, it must fit within your boothspace and must be weighed down to keep it from flying away and injuring people or damaging property. (One gallon water jugs tied to canopy legs work well.)

MULTI-DAY VENDORS AND SECURITY:
We will have security on site overnight, so multi-day vendors can leave their set-up overnight. That said, we cannot be held accountable for damage due to weather so please secure your wares and canopies for wind and inclement weather. Vendors will be held accountable for any damage caused by flying tents.

COMMUNICATION:
We will communicate with you PRIMARILY THROUGH EMAIL. Please check your email, especially the week preceding the market. That said, if you would prefer to discuss something over the phone, feel free to call Nathan (502-552-0061).

VENDOR PAYMENT POLICY:
We collect money on site the day of the event sometime after 2pm. You can pay using cash, check, money order, or Flea Bucks.

CANCELLATIONS:
If vendor has signed up but chooses not to attend that is totally fine, but PLEASE LET US KNOW AS SOON AS POSSIBLE.

WEATHER AND RAIN DATES:
The indoor portion of the Gear & Beer Fest is “rain-or-shine.” However, inclement weather may cancel the outdoor potion of the event (handmade and vintage vendors, and all but a few food trucks). (Another outdoor Flea event will take place 2 weeks later - Oct 12-13.) We will communicate through email and Facebook to keep vendors and patrons updated.

FIREARMS:
No firearms are allowed inside our events, except by explicit written approval.