NOVEMBER 24TH, 2018
SATURDAY

the louisville art and craft market

Presented by THE FLEA OFF MARKET

INFO & APPLICATION FOR
FOOD VENDORS/FOOD TRUCKS

(This form is ONLY for food trucks and food/snack vendors. If you are not selling food, please follow this link to apply to participate)

The Louisville Art and Craft Market is a one-of-a-kind event, combining a wide array of artists, craftspeople and collectors with food trucks, live music, films, workshops, and local craft beer; taking place in the centrally-located Highlands neighborhood of Louisville, KY. The Market is a juried event and we select vendors based on our subjective evaluation as to whether the applicants' wares are a good fit. There is free general admission to the public.

DATES & TIMES:
Saturday, November 24th, 2018, 11am - 6 pm
 

LOCATION:
TBA

SELECTION PROCESS FOR FOOD TRUCKS:
We let in a limited number of food vendors for each event, trying to make sure we strike a balance between enough variety of choices for patrons, and few enough food trucks so that all food vendors have the opportunity to make enough money for their hard work. If you know you want to vend at an event, please sign up early as this will improve your chances of being selected to participate. However, signing up early does not guarantee that you will be selected to participate as we also weigh such things as seniority, type of food, and making sure we give everyone (like new vendors) a chance to be rotated into the lineup. If you have signed up we will let you know no less than two weeks out whether or not you have been selected to participate and for which days. We hope that we eventually become so busy with patrons that we can say yes to everybody!

FEES:
Snack Vendors - $40 base fee, plus 10% of gross sales over $400 (per day).
Food Vendors - $60 base fee, plus 10% of gross sales over $600 (per day).

SPACE:
Above fees are just for a space; no tables, chairs, or canopies are included (though you can rent them from us; see below).

SET UP TIMES:
8:00 am on Saturday (vehicles not allowed onsite after 10:45am)
9:00 am on Sunday (vehicles not allowed onsite after 10:45)
Note: Please watch for an email the week preceding the market for any last minute changes.

OPERATING HOURS:
Vendors should try to be set up by 11am and are required to be open the entirety of scheduled market hours (unless other plans are made with Nathan prior to the event).

VENDOR SPACE ASSIGNMENT:
Vendors will be given a limited choice of spaces. We do not work strictly on a first come, first served basis as there are many limiting factors, e.g. day/s you are vending, reserved corner spots, whether you have a 10x10 or 8x8 space, etc. - We will try to accommodate special requests for spaces, however special requests ARE NOT guaranteed.

LOAD-IN:
After you are shown to a spot, please unload your vehicle/s before setting up your tent or any part of the booth. Please just promptly unload all of your things out of your vehicle then immediately move your VEHICLE OUT OF THE MARKET AREA.

PARKING:
Please park vehicles in the government building lot which lies to the north across Breckinridge St. This allows street parking for patrons and neighbors. (If you need to park closer due to health reasons, street parking is fine.) VEHICLES ARE STRICTLY FORBIDDEN FROM ENTERING THE MARKET AREA DURING MARKET HOURS.

CANOPIES/TENTS:
Canopies/tents are not required, but if using one, it must fit within your boothspace and must be weighed down to keep it from flying away and injuring people or damaging property. (One gallon water jugs tied to canopy legs work well.)

MULTI-DAY VENDORS AND SECURITY:
We will have security on site overnight, so multi-day vendors can leave their set-up overnight. That said, we cannot be held accountable for damage due to weather so please secure your wares and canopies for wind and inclement weather.

COMMUNICATION:
We will communicate with you primarily through email. Please check your email, especially the week preceding the market. This being said, if you would prefer to discuss something over the phone, feel free to call Nathan (502-552-0061).

PAYMENT POLICY:
We collect money on site the day of the event at closing time. You can pay using cash or check.

CANCELLATIONS:
If vendor decides to cancel PLEASE LET US KNOW AS SOON AS POSSIBLE.

WEATHER AND RAIN DATES:
This event is planned as a rain-or-shine event. That said, if the weather looks like it is going to be dangerous or just terrible, we will more-than-likely cancel. We may reschedule the event.

FOOD REGULATIONS:
Vendors must be in compliance with all health department regulations and permit requirements. Information can be found by following this link: http://louisvilleky.gov/government/health-wellness/food-safety.

IN ORDER TO VEND AT THIS EVENT YOU MUST FILL OUT THE APPLICATION BELOW (MAKE SURE TO CLICK “SUBMIT” BUTTON AT THE BOTTOM) AFTER WHICH YOU SHOULD RECEIVE WITHIN 24 HOURS (CHECK YOUR SPAM FOLDER) AN EMAIL CONFIRMING THAT WE HAVE RECEIVED YOUR APPLICATION. WE WILL THEN LET YOU KNOW IF YOUR APPLICATION HAS BEEN ACCEPTED NO LATER THAN 2 WEEKS BEFORE THE EVENT.

MORE INFO:
www.TheFleaOffMarket.org
(502)-552-0061 (Nathan Erickson)

APPLICATION FOR FOOD VENDORS/FOOD TRUCKS

INDIVIDUAL/CONTACT NAME *
INDIVIDUAL/CONTACT NAME
PHONE NUMBER *
PHONE NUMBER
WHAT DAY(S) WOULD YOU LIKE TO VEND? *
SPACE SIZE *
Food trucks & trailers please choose "Other" and note dimensions below
Food trucks & trailers please note dimensions here
WHAT SIDE DO YOU SERVE ON?
Alcohol sales prohibited.
NEED ELECTRICITY? BRINGING A GENERATOR? *
There is a fee of $20 to access electricity and vendors purchasing electricity must bring at least 100' of grounded cord. If you choose to use a generator please be advised that you must have either a really quiet generator, or at least 100' of grounded extension cord so we can place your generator at a distance from neighbors and patrons.
Please provide the full url for any Facebook, Instagram, Twitter, blogs, etc. links that you might have, so that we can better help promote your participatIon. You may also email us pictures to share.
Please initial that you have read and agree to the Agreement and Liability section.

 

tba

 

 


THANKS FOR BEING PART OF
THE FLEA OFF MARKET COMMUNITY!

WE COULDN'T DO IT WITHOUT YOU.