The Flea Off Market’s 7th Annual

Indoor Holiday Bazaar
December 7 & 8, 2019

At the Kentucky International Convention Center
Louisville, KY

Info and Sign-up Form for Vendors

Our 7th annual indoor Holiday sale returns to the Kentucky International Convention Center (KICC), which provided our best-yet Bazaar in 2018, with over 10,000 patrons through the hall. KICC is a great venue, with easy drive-in access for vendors, convenient and inexpensive parking, great lighting, and a prime location in the heart of beautiful downtown Louisville; a bustling spot this Holiday season. Admission is free for patrons.

DATES & TIMES:
Sat, Dec 7th, 2019, 11am - 6pm
Sun, Dec 8th, 2019, 11am - 5pm

BOOTH FEES:
10’x10’ booth space for Sat & Sun -- $225 ($112.50/day)
10’x20’ booth space for Sat & Sun -- $405 ($202.50/day)

10’x10’ booth space, 1-day (Sat OR Sun) -- $135
Corner Spot (add on fee) --- $50 per day ($100 for the weekend)
Electric (add on fee) --- $35 per day ($70 for the weekend—you might instead consider buying a portable power bank or phone charger)
10’x10’ Entrance Hallway booth space — $425 for both days (very limited Entrance Space available)
10’x20’ Entrance Hallway booth space --- $765 for both days (very limited Entrance Space available)
*Larger spots are available — please contact us for a price quote.

NOTE: IF YOU WOULD LIKE TO VEND ONE DAY ONLY, PLEASE FILL OUT THE FORM AND WE WILL PUT YOU ON THE WAITLIST. WE WILL LET YOU KNOW ASAP AND NO LATER THAN NOV 15TH IF WE HAVE SPACE FOR YOU.

IN ORDER TO VEND WITH US, PLEASE …
1) FILL OUT THE SIGN-UP FORM BELOW.
2) MAKE SURE TO CLICK “SUBMIT” BUTTON AT THE BOTTOM.
3) A POP-UP SCREEN SHOULD INDICATE YOUR SIGN UP WAS RECEIVED.
4) WE WILL CONTACT YOU WITHIN 7 DAYS TO TELL YOU IF YOUR APPLICATION HAS BEEN ACCEPTED, DENIED, OR IF YOU HAVE BEEN PUT ON THE WAITLIST.

PLEASE NOTE:
This is a pre-pay event. When you receive an acceptance response from us, we will include instructions on how to pre-pay to reserve your spot.


APPLICATION TO VEND DEC 7 & 8

INDIVIDUAL/CONTACT NAME *
INDIVIDUAL/CONTACT NAME
PHONE NUMBER *
PHONE NUMBER
BOOTH SIZE AND FEE *
WHEN CAN YOU LOAD IN? *
WE WILL ASSIGN TIMES BASED ON YOUR AVAILABILITY. PLEASE CHECK ALL THAT APPLY. I CAN LOAD IN:
CORNER SPOT
ELECTRIC ACCESS
TENT
TABLE RENTAL
Tables are approx. 5' x 30" and $10 each. I would like to rent:
CHAIR RENTAL
Chairs are $5 each (whether 1 or 2 days) and I would like to rent:
ARE YOU A PREPACKAGED FOOD VENDOR? *
KICC only allows the sale of prepackaged food and snack items. Does this apply to you?
Please provide a url link (website or social media) so we can view your work, or tell us that you are emailing pictures (send to TheFleaOffMarket@gmail.com)
If you have any special requests or things you would like us to be aware of please note here. If you still have questions, please direct them to our email, thefleaoffmarket@gmail.com.
Please initial that you have read and agree to the Agreement and Liability section.

 

Kentucky International Convention Center
221 S 4th Street
Louisville, KY 40202

 

LOCATION:
Kentucky International Convention Center (KICC), 221 S. 4th S., Louisville, KY 40202

SPACE:
Booth fees are just for a space (tables, chairs, or canopies are available at additional cost; see application).

SET-UP TIMES:
Fri Dec 6 from 3-7pm;
Sat Dec 7 from 6am-8am; or
Sat Dec 7 from 8am-10:30am
Please note: all vehicles must be out of the venue by 10:30am Sat.

CHECK IN:
When loading or unloading, all vendors will check in at the 2nd St entrance, drive up the ramp to the upper concourse, and meet a Flea employee who will direct you and your vehicle to your spot.

NOTES ON LOAD-IN:
Please unload your stuff and move your vehicle out of the venue and to a parking spot ASAP (i.e., before "setting up"). We will send an email 1 week before the event with more details on load-in.

PARKING:
Parking is limited to street parking and parking garages. We suggest parking garages as there are a number of parking garages very close by with affordable rates ($10 for the day). Sunday street parking is free. More directions on parking will be emailed one week before the event.

LOAD-OUT:
All vendors will load out Sunday Dec 8 from 5:30pm-8pm. Cars will not be re-admitted until 5:30pm; please use 5-5:30 to break down and pack up.

CORNER SPOTS:
Corner spots are reservable for an additional $50 per day ($100 for the weekend). Corner spots are very limited and, thus, not guaranteed.

ELECTRICITY:
Access to electric is $35 per day ($70 for the weekend). You might also consider buying a portable power bank or portable phone charger.

OPERATING HOURS:
Vendors should be set up by 11am and are required to be open the entirety of scheduled market hours (unless other plans are made with Nathan prior to the event).

VENDOR SPACE ASSIGNMENT:
Vendors will be assigned a space upon arrival. We cannot guarantee accommodating any special requests though we will do our best.

CANOPIES/TENTS:
Canopies/tents are not required, but if using one, it must fit within your booth space.

OVERNIGHT SECURITY:
You will be able to leave your set-up overnight. Security will be provided. Flea staff will be on hand to supervise during load-in and load-out times.

RULES FOR FOOD/SNACK VENDORS:
Vendors of pre-packaged food items are welcome to sign up. Unfortunately, KICC policy does not allow us to bring in outside concessions; i.e., no food trucks or food prepared on site.

COMMUNICATION:
We will communicate with you PRIMARILY THROUGH EMAIL. Please check your email, especially the week preceding the market. That said, if you would prefer to discuss something over the phone, feel free to call Nathan (502-552-0061).

PAYMENT POLICY:
This event is a pre-pay event, and we expect it to fill quickly. After you are accepted, please pay ASAP, as your spot is not reserved until you have PAID IN FULL. Please pay by mailing checks made out to The Flea Off Market. PLEASE INCLUDE YOUR NAME AND/OR THE BUSINESS NAME UNDER WHICH YOU SIGNED UP, and mail to:

The Flea Off Market
c/o Nathan Erickson
1403 E. Breckinridge St.
 Louisville, KY 40204

You may also pay via PayPal (add $8 to your total as a processing fee for this method). Make payments (with $8 fee added) to TheFleaOffMarket@gmail.com. (Please include a note with the name under which you signed up; receipt will show as Primitive Economic Adventures LLC.)

You may also call Nathan to pay by card over the phone (there is an $8 processing fee for this method, too). His number is 502-552-0061.

WAITLIST POLICY:
We will notify you if you are placed on our waitlist, and then reach out to you again ASAP if a space opens.

CANCELATIONS AND REFUNDS:
This event is a non-refundable pre-pay event. That said, we will consider giving partial or full refunds to vendors who cancel well in advance and/or have a reasonable reason for why they must cancel.

IN ORDER TO VEND WITH US, PLEASE …
1) FILL OUT THE SIGN-UP FORM ABOVE.
2) MAKE SURE TO CLICK “SUBMIT” BUTTON AT THE BOTTOM.
3) A POP-UP SCREEN WILL INDICATE YOUR SIGN UP WAS RECEIVED.
4) WE WILL CONTACT YOU WITHIN 7 DAYS TO TELL YOU IF YOUR APPLICATION HAS BEEN ACCEPTED, DENIED, OR IF YOU HAVE BEEN PUT ON THE WAITLIST.

PRE-PAY NOTE:
This is a pre-pay event, and your spot is not reserved until you have paid in full. When you receive an acceptance response from us, we will include instructions to pre-pay to reserve your spot.

NOTE ON SALES RESTRICTIONS:
We reserve the right to prohibit the exhibition or sale of any items that may be deemed offensive or threatening to our patrons, vendors, and/or staff. This may include, but is not limited to, products or images that are perceived to alienate a certain group based on race, gender, or sexual orientation. We also reserve the right to restrict the sale of any animals. If you have something to exhibit or sell about which you are uncertain, please call Nathan to discuss (502-552-0061).

———————-

MORE INFO:
www.TheFleaOffMarket.org
TheFleaOffMarket@gmail.com
(502)-552-0061 (Nathan Erickson)



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